Legal

Privacy Policy

Effective date: June 22, 2026

Kai Property Management (“Kai”, “we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and application (the “Service”).

1. Information We Collect

1.1 Information you provide to us

Account information: name, email address, phone number
Property information: property addresses, unit details, lease terms, rent amounts
Payment information: payment history and status — we do not store full credit card numbers; card payments are processed by Stripe
Maintenance requests: descriptions and status of maintenance issues you submit

1.2 Information collected automatically

Usage data: pages visited, features used, collected via Google Analytics (only after you accept cookies — see Section 6)
Log data: IP address, browser type, access times

We do not collect precise device location data.

1.3 Information from third parties

Authentication providers: basic profile information if you sign in with Google
Payment processors: payment confirmation data from Stripe

2. How We Use Your Information

To provide property, lease, and payment management features
To send notifications about payments, leases, and maintenance requests
To create and maintain your account
To analyze usage and improve the Service
To detect and prevent fraud or technical issues
To comply with applicable laws

3. Data Storage and Security

Your data is stored using Firebase and Google Cloud services, on servers located in the United States. We use encrypted transmission (HTTPS/TLS), Firebase Authentication, and role-based access controls. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security of your data.

We retain your information for as long as your account is active. You may request deletion of your account and associated data at any time from Settings, or by contacting us below.

4. Data Sharing and Disclosure

We may share your information with:

Other users: landlords and tenants share property, lease, and payment information with each other as necessary to use the Service
Service providers: Firebase/Google Cloud, Stripe, Google Analytics
Legal authorities: when required by law or legal process

We do not sell your personal information, and we do not share it for third-party marketing purposes.

5. Your Rights and Choices

You have the right to access, correct, export, or request deletion of your personal data, and to opt out of non-essential cookies. To exercise these rights, contact us using the information in Section 9, or use the relevant controls in Settings.

6. Cookies and Analytics

We use a cookie to remember your sign-in session. With your consent, we also use Google Analytics (GA4) to understand how the Service is used; analytics cookies are only loaded after you accept them in the cookie banner, and IP addresses are anonymized. You can decline analytics cookies and continue using the Service normally.

7. Children's Privacy

The Service is intended for users 18 and older. We do not knowingly collect personal information from anyone under 18. If we learn we have done so, we will delete it.

8. California Privacy Rights (CCPA)

California residents have the right to know what personal information we collect, to request deletion of that information, and to opt out of the sale of personal information. We do not sell personal information.

9. European Privacy Rights (GDPR)

If you are in the European Economic Area, you have the right to access, correct, delete, restrict, or port your data, and to withdraw consent at any time. Our legal basis for processing includes performance of contract, legitimate interests, legal compliance, and your consent where applicable.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by an updated effective date above.

11. Contact Us

Questions about this Privacy Policy or our data practices can be sent to scottlearndev@gmail.com.